Air Cargo : Organisation Is The Key

Introduction

Fast, efficient and expensive are the three terms that qualify the phrase air cargo. The last word is the first one that comes to mind, but delays in a business can cause loss of revenue and loss of business. Meticulous organisation will save time, money, energy and efforts.

Timing : A Vital Factor In Air Cargo

Take into account manufacturing delay. How much time will be required to produce the ordered goods, or how long would you have to wait for getting the goods delivered by your vendor. Consider possible delays such as holidays.

 

air cargo

 

 

Packaging

Always remember the using wood in packaging (and that involves dunnage) will mean more points to be checked. The wood should be IPPC certified, the logo has to be visible on the outside.

Cartons should be strong enough to withstand handling procedures. Contents should be packaged in such a way as to avoid wobbling. Any movement of the content means there is s risk of damage..

Packages loaded atop pallets should be within the inner area of the pallet. Overhang (cartons occupying an area bigger than the carrier pallet) is a potential risk (damage due to freight adjustments). Overhang also causes increase in volume (freight occupies more room).

If pallets are used for carrying the package, the former should have a strip of wood on which the chocks (the “feet”) of the pallet rest. This will help to distribute the weight of the consignment equally (floor load tolerance limit)

If  you think that the consignment might suffer damage , when weight is loaded on top, attach a label NO TOP LOAD or NOT STACKABLE to on the top side of the package.

Identification

Air cargo warehouses and freight forwarders handle innumerable consignments in a day. Human beings are prone to error and measures to prevent mistakes being made is a pertinent point. Shipper and consignee details are to attached, as far as possible, to the same side of the freight.

Special handling labels  such as FRAGILE, DO NOT THROW, DO NOT DROP are to be attached to more than one side.

Documents

Dangerous goods : Double check the Shipper’s Declaration for typing errors! Similarly check the packages: UN Number, technical name, quantity etc.

Have you checked with your consignee on the documents he needs for clearing the consignment through customs?

Do you have all the required documents? Have you checked the number of copies (at least 3 copies each of invoices and packing lists)

Clear electronic copies of all your documents on hand?

Air cargo being a fast mode transport, the documents are to be transferred to the consignee/freight forwarder using email or FTP.

 

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Contact Details

Email addresses, telephone numbers (alternate telephone numbers), fax numbers, mobile numbers are to be collected and listed

Contact details to be mentioned on your SLI (Shipper’s Letter of Instructions).

Freight Forwarder

Freight forwarder to be advised preferable one day in advance

Time window  to be provided. Freight forwarders need  enough time to pick up the consignment (delays can occur due to various reasons)

Keep the information line open!  Communication is vital to air cargo.

Co-ordination

Inform the consignee of

the flight details

the pick up, when done

the documents handed over to the freight forwarder

Availability

Your freight forwarder may have questions that come up due to customs inspection. Be available to avoid any delay. Only you can answer the questions that are about the contents of the package.

Track and Trace

Almost all the air freight consignments can be tracked via the internet. Every major airline has a tracking possibility made available on their websites.  Ask your freight forwarder to inform you. A simple search in a search engine using the words ” <name of airline> cargo track and trace” will give you the link. Air cargo without a track and trace possibility is unthinkable in today’s freight forwarding world

Resources Centre

Please get in touch using the contact form below. However, your freight forwarder remains the most important point of contact for you

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References to Air Cargo

 

Cargo aircraft – Wikipedia, the free encyclopedia

A cargo aircraft (also known as freight aircraft, freighter, airlifter, or cargo jet) is a fixed-wing aircraft that is designed or converted for the carriage of air cargo, …

Boeing: Boeing Freighters

Boeing airplanes perform every role in the air cargo market, offering the most … The airplane upholds its predecessor’s legendary efficiency, with nearly …

Airbus freighter aircraft, cargo aircraft | Airbus, a leading aircraft …

Airbus builds highly capable freighters to fulfill a full range of cargo lift requirements. The A330-200F is the only new-generation cargo aircraft available today …

Air Freight – Your First Consignment

air freight

Introduction

You have just acquired a new order and it is to be sent by air freight. You are not sure about the procedures to be followed. You wish to keep the business expanding and the customer satisfied. All you need to do is to go through a systematic preparation and implementation

First Things First: Information

You have the contact details for correspondence: Names, email addresses, telephone and fax numbers, name of the department etc. Keep a note of the deadline for shipping. Look up the holidays in the country of the consignee. If consignments stay in the customs warehouse due to holidays demurrage charges will arise!

Incoterms

Use the incoterms in the correct way, so that the freight forwarder does not have to call you and check. Time is precious

EXW, named place

FCA, named place

DAP, named place. Additional information: excluding customs clearance (if you are not paying that)

Insurance

Do you wish to have insurance cover executed by the freight forwarder? If you do, you “must” inform the freight forwarder in writing.

Documentation

  • Commercial invoices showing the details of the items very clearly. Please include the HS Code (also called HTS code)  8 digits
  • Packing list. In some countries it is mandatory. It must include clear and detailed information about the items sold
  • Minimum of 3 copies of the commercial invoices, all of them preferably carrying your signature (as far as possible use blue ink)
  1. Is a certificate of origin required?
  2. If you in Europe and are shipping to Turkey, you need an ATR
  3. If you are shipping to India, you need a Country of Origin Certificate
  4. If you are shipping to China and there is no wood used in packaging you need to include a Non-Wood Packing Declaration
  5. In certain countries the term “pro forma” on the invoice will create difficulties for customs clearance.
  6. Some countries need  a Legalised Invoice
  7. If you are shipping to Brazil, the consignee’s tax registration number is needed in the address and is mandatory on the air way bill.

For points 1 to 6, write to your customer and get a list of documents needed. Always keep good digital copies read with you. Mail the documents in advance to the consignee.

If you are shipping dangerous goods, please let the MSDS (Material Safety Data Sheet) go with the consignment. Check the documents and the consignment before despatching the SLI (Shipper’s Letter of Instructions). If any mistake is found dangerous goods recheck fee can be high!

Packaging For Air Freight

For wooden packaging use only  treated wood! ISPM emblem must be visible!

Avoid overhang if using pallets. Consignment on pallets must occupy the space within the pallet.

No wobbly contents! Secure the content with dunnage.

The pieces must carry details of the shipper and the consignee

No slits or openings permitted in air freight! All slits to be sealed

If the contents may not be x-rayed, please mention this on the top surface. Additionally mention it in your SLI

Any special labels needed? FRAGILE, DO NOT THROW etc.

Freight Forwarder

If your consignee is paying for the freight, he will decide the freight forwarder

Your freight forwarder will need a time window for picking up the freight. Send them the SLI  as early as possible.

Freight forwarders prefer to receive the documents by email.

The Shipper’s Letter of Instruction is a binding contract between you and the freight forwarder

Resources Centre

Anybody needing help or advice to plan air freight, please get in touch using the contact form below. However, consultation with your freight forwarder/air cargo agent cannot be stressed enough. 

Feedback

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References for air freight

Air cargo – Wikipedia, the free encyclopedia

Air cargo is any property carried or to be carried in an aircraft. Air cargo comprises air freight, air express and airmail. Contents. [hide]. 1 Aircraft types; 2 History.

Air cargo tracking – track-trace

The air cargo tracking page lets you track air cargo for 177 airlines. A track-trace service.

Air Cargo Service | Air Freight Shipping & Air Cargo Transport | AA …

American Airlines offers air cargo service on virtually every flight we operate to destinations around the globe. Visit aa.com to learn more.

Air Freight : Large Machinery

air freight

Introduction

Exporting a large machine (technically known as heavy engineering goods) by air freight is not an impossible task. However, the shipper (also known as consignor) will be at an advantage, if  preparations have been made in advance, especially those abroad.

Keep It Simple

Air freight is expensive  but fast and effective. Optimise the planning to save time and avoid confusion. Prioritise the tasks and draw up a list of work to be done. Below is a list of items, which is, however, not complete but helpful.

Timing

Timing is the key to almost everything, when it comes to air freight.

Coordination Abroad

Assign an employee to co-ordinate with the consignee about

  • arranging brokerage
  • If exporting to the US: Bond (continuous bond available? If not, arrange for a Single Entry Bond
  • Equipment needed for receiving goods : heavy-duty forklift needed? Is a ramp available? Opening times.
  • Contact persons: names, telephone numbers (arrange for alternative numbers), email, fax, hotline etc

Co-ordination  Local

  • Commercial invoices (at least three copies. Please add an extra copy for the freight forwarder)
  • Packing lists
  • Customs documentation (local)
  • Any special documentation required for the country importing your goods? (Certificate of Conformity, Country of Origin, Legalised Invoice). Get a confirmation from the consignee about what will be required.

Freight

  • If consignment is 10 tonnes or more, do NOT package without consulting the airline.
  • If wood is used in packaging , do have a look at the packing article.
  • If a crane is needed, have hooks been provided? protection sleeves for chains? or padding to avoid damage to the machine surface while handling.
  • Pressure chambers (if any) removed? (pressure chambers may be classified as dangerous goods).
  • Pick up: Is a gantry crane available? Is an external crane service needed?
  • Dimensions : Length x Width x Height with unit of measure.
  • Weight: total gross weight of the goods “ready for carriage”. It is good to make the nett weight of the freight available to the airline.
  • Tie-down points are to be made available to the airline. Tie-down points : slots/rings/hooks to secure the freight to the air freight pallet.
  • Pre-export Check

Airline staff would like to inspect the machine before tabling a quotation. Once the airline contract is in place, a loadmaster will inspect the goods and advise, if anything special needs to be done. It is important that, by this time,  the consignee is ready for the import (documents are in place, broker is informed, equipment ordered etc.).

Documents are to be passed on in advance (always better to send them in PDF format).

Resources Centre

Anybody needing help or advice to plan air freight, please get in touch using the contact form below. However, consultation with your freight forwarder/air cargo agent cannot be stressed enough. 

Feedback

Your feedback is important. Please share your thoughts and ideas. They are welcome.

Request

Experts in the field: please point out any errors or changes. A feedback from readers will be highly appreciated. Please share your thoughts by commenting. Any recommendation on bettering the content is welcome and will be highly appreciated.

Contact

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Your Email (required)

Subject

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